Administrative Assistant — Executive Office

Who We Are

Elim Village operates two exceptional aging in place communities for older adults. Our retirement villages are located in Surrey and Chilliwack, B.C., where over 1,000 seniors call Elim Village ‘home’. We’re looking for new talent to join us as we continue to be at the leading edge of seniors living. We offer a unique opportunity to be part of a not-for-profit organization founded on Christian principles and beliefs, which pursues the highest standards of professionalism. Join our diverse team of more than 500 employees in making a daily difference in the lives of residents.

Job Summary

The Administrative Assistant – Executive Office will be involved in supporting select aspects of the administration of Elim Village and its entities: Elim Housing Society, Elim Housing (Chilliwack) Society, Elim Christian Care Society, and The Elim Foundation. The Administrative Assistant – Executive Office will report to the Senior Executive Assistant & Project Specialist. As a key contact point between Elim Village and its various stakeholders, this individual needs to be a positive reflection of the organization and its values.

Qualifications

• Possess a post-secondary degree, diploma in Business Administration, or relevant training
• Previous experience in a business environment or the senior living sector
• Able to communicate effectively orally and in writing
• Able to critically analyze information and data
• Previous experience with formal meeting minute taking and documentation
• Proficiency with Microsoft 365 Word, PowerPoint, Excel, Outlook, OneDrive, and SharePoint
• Experience with various database systems (e.g. ERPs (Yardi), Board Management software (On Board), etc.)

Key Responsibilities

• Maintain Board management software with documentation and user support
• Assist in the coordination of Board/Committee meetings, calendars, and events, including audio visual requirements
• Accompany the Senior Executive Assistant & Project Specialist to Board/Committee meetings
• Formal minute taking for Board/Committee meetings and Senior Management meetings
• Assist in the coordination of Senior Management programs including meetings, special projects, and events
• Review of documents, presentations, reports, and correspondence for format, content, grammar, and spelling, and make edits as necessary
• Assist with projects as assigned by the Senior Executive Assistant & Project Specialist
• Provide administrative and clerical support to the Chief Executive Officer, Chief Financial Officer, and Director of Finance as requested or directed
• Make travel arrangements for Board Directors and Executive Suite, as needed
• Maintain various work schedules and calendars
• Answer and redirect calls as needed
• Other duties shall be assigned as required

Required Knowledge, Skills, and Abilities

• Demonstrate an understanding and respect for the Mission Statement, Key Characteristics, and Critical Actions of Elim Village
• Demonstrate a capacity for working in a team environment, as well as completing tasks independently with minimum supervision
• Strong interpersonal skills, particularly the ability to relate to seniors and to work with the Board of Directors, staff, and various stakeholders
• Organized with a strong attention to detail
• Ability to effectively prioritize workflow and deal with confidential matters and information

Notes

• Annual wage rate: $58,000 – $68,000
• Competitive compensation based on qualifications and experience